Receptionist/Event Coordinator

Supervisor: VP Human Resources
Department: Human Resources

Position Scope:

The Receptionist/Event Coordinator is primarily responsible for the timely and professional handling of visitors and callers to Anika Therapeutics. The position will provide process support for Quality Systems, Finance and Human Resources as well as general administrative support for other departments as needed

Specific Tactical Responsibilities:

  • Answer the main Anika phone number within set time parameters; follow protocols in screening and directing calls promptly
  • Greet visitors arriving in the main lobby; announce their arrival to the correct party and ensure they are met promptly following security protocols.
  • Sort and distribute incoming mail; follow protocols for notification for specific types of documents
  • Assist in the preparation of outgoing mail and packages; arrange for drop off or pickup as requested
  • Responsible for maintaining neat and orderly presentation of the lobby and mailroom
  • Responsible to order and maintain kitchen and office supplies; provide vendor interface and perform annual cost analysis
  • Responsible for keeping the 32WIG library and database current including the logging of new publications or materials and tracking of such items
  • Assist with specific responsibility for several departments to include:
    • Finance responsibilities:
      • Accounts Payable invoicing
    • Human Resources Responsibilities:
      • Schedule interviews
      • Ensure onsite interviewers are moving to schedule
      • Events planning and announcements
      • Preparation of Anika Forum presentations
      • Schedule and coordinate meetings as requested to include catering requirements
  • Provide administrative support to other departments as requested
  • Responsible for other duties and projects as assigned

Required Qualifications:

  • Bachelor’s degree in the Business or related field or relevant equivalent experience
  • 1-2 years of experience within the private sector
  • Professional verbal communication skills and personal presentation
  • Demonstrated proficiency with Microsoft Office suite, specifically Word, Excel and PowerPoint

Desired Experience, Knowledge, and Skills:

  • Degree in the life sciences or discipline related to the core company business
  • Demonstrated experience with preparation of newsletters, blog content or graphic design
  • Ability to handle multiple shifting priorities
  • Ability to work autonomously, effectively manage time and deliver results on time
  • Excellent presentation skills, both written and in platform presentation format

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We are an Equal Employment Opportunity Employer